Necessary paperwork in case of an internship in Spain

If you´re starting to look for an internship and you need information, or if your internship has already been confirmed and it´s time to start the paperwork, this article will serve you as a guide for how to proceed in order to get all the documents required by the Spanish law:

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1. NIE (Número de Identificación del Extranjero – the Foreigner ID)

• NIE for the EU citizens: you can apply for it once you´re in Spain by going to a police station or a foreign affairs office (depending on the city) OR do it when you´re still in your country by requesting an appointment online (this applies for the bigger cities like Madrid or Barcelona) and it is recommended to do it as early as possible since there is a very limited number of people who can get an appointment every day. The website where you can request the appointment is:
• Sede administraciones públicas (choose: Certificados UE). For the appointment you´ll need some other documents, and you´ll need to find out which ones are required at the office you´re going to (ID or passport, internship agreement in Spanish, European Health Card etc. ).
• The official links about the NIE:

• Sede administraciones públicas
• Portal de Inmigración

• NIE for the non-EU citizens: you will need to have your NIE before applying for any IES Consulting offer. Otherwise, your internship might be cancelled due to the amount of time needed to obtain NIE after you get accepted (it´s very possible you won´t get it before your internship starts and no company in Spain will allow you to start working without it).
• If your NIE expires before the end of your internship, you need to make sure that you´ll have a possibility to renew it with the signed internship agreement in order to have all the necessary documents at all times.

Internship agreement: for both obligatory and voluntary internships you will need an internship agreement signed by your university, training centre or another authorised institution (e. g. in case of Leonardo da Vinci grants). We recommend you to get information about how long the whole procedure takes, what is the minimum and maximum duration of the internship, the number of hours you´re allowed to work every day, and if there are any requirements as to the tasks you need to perform. Also, if there are any costs that might be imposed on you or on the company that´s going to hire you. Once you´re accepted by the company, your university/school should sign the internship agreement and its annexes before you start the internship.

Social Security number: necessary in order for the company to be able to pay your social security benefits. It is obligatory in case of all paid internships. You can get your SS number in any Social Security Office (Tesorería General de la Seguridad Social):

• Oficinas
• Seguridad Social

Once your social security benefit is paid by the employer, you´ll be insured for accidents at work and occupational diseases.

European Health Card: it is a health card or private insurance necessary when you want to be attended by a doctor after working hours.

Spanish bank account: it might be the company´s requirement in order to pay you the salary during the internship. If you´re a foreigner, we recommend you to get your NIE before opening a bank account.

Once your internship is confirmed, the paperwork should be done in the following order:

1. Before you come to Spain:
• Internship agreement
• European Health Card
2. In Spain:
• NIE
• Social Security
• Bank account

If you are looking for an internship in Spain have a look on our website: IES Consulting or send us your cv on [email protected]

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